Introduction
Ever tried juggling a dozen quotes, flipping through blueprint after blueprint, only to realize your numbers are off? Yeah, estimating can be a pain—especially when done manually. That’s where construction estimating software saves the day.
Contractors throughout the United States are steering clear of spreadsheets and embracing robust tools that handle the labor-intensive tasks for them. Regardless of whether you’re an independent contractor or managing a mid-sized company, using the appropriate software can help you save time, minimize mistakes, and enhance your profitability.
What Makes a Good Construction Estimating Software?
Key Features To Look For:
Before diving into the best tools, let’s break down what makes an estimating tool actually useful. Look for:
- Pre-built templates to speed up your work
- Material and labor cost databases
- Customizable reports
- Real-time collaboration features
Ease of Use and Learning Curve
Certain tools come packed with features yet can be incredibly complicated to operate. The top choices? They’re straightforward, easy to use, and don’t need extensive training.
Integration with Other Tools
Estimating is just one part of the job. Your software should play nice with project management, accounting, and CRM tools.
Top Estimating Software Tools in 2025
Let’s get into the real stuff—the tools that contractors are actually using and recommending.
ProEst
Features
ProEst offers cloud-based estimating with tons of prebuilt templates and cost databases.
Pros and Cons
Pros: Cloud-based, great for large teams, very detailed
Cons: Steeper learning curve, pricey
PlanSwift
Features
PlanSwift is perfect for takeoffs. You can drag and drop items right onto digital blueprints.
Pros and Cons
Pros: Great for visual learners, fast takeoffs
Cons: Not ideal for full project management
Buildertrend
Features
Buildertrend does it all—from estimates to scheduling to client communication.
Pros and Cons
Pros: All-in-one tool, good customer support
Cons: Slightly bloated with features for just estimating
STACK
Features
STACK is a cloud-based takeoff and estimating software designed for speed and accuracy.
Pros and Cons
Pros: Free version available, great for subcontractors
Cons: Premium version gets pricey
CoConstruct
Features
CoConstruct is made specifically for custom home builders and remodelers.
Pros and Cons
Pros: Very tailored, integrates well with QuickBooks
Cons: Niche focus, less flexible for general contractors
Sage Estimating
Features
Sage Estimating is robust and designed for big operations with lots of moving parts.
Pros and Cons
Pros: Deep data analysis, perfect for large contractors
Cons: Expensive and complicated for beginners
RSMeans Data Online
Features
RSMeans is your go-to for up-to-date pricing data across all construction trades.
Pros and Cons
Pros: Incredibly accurate data, great for cost research
Cons: Limited estimating functionality, mostly data-driven
Challenges with Estimating Software
Overwhelming Features
Not every contractor needs all the bells and whistles. Sometimes too many features can slow you down.
Subscription Costs
These tools aren’t cheap. Monthly and annual plans can add up—especially if you’re a small business.
User Training Time
Even the best tools come with a learning curve. Plan for training time or hire someone who knows the ropes.
Tips for Choosing the Right Tool
Define Your Needs First
Are you doing residential jobs, large commercial projects, or custom builds? Start there.
Try Free Demos and Trials
Most tools offer trial periods. Use them. Play around. See what fits.
Consider Long-Term ROI
The right tool will pay for itself in accuracy, time savings, and winning more bids.
How Our Service Can Help With Construction Estimating
Even with the best software, construction estimating can still be a grind—especially if you’re juggling bids, timelines, and teams. That’s where All Bids Estimates steps in. We offer professional estimating services that:
- Save your time so you can focus on the build
- Increase bid accuracy and help win more projects
- Work with any tool you’re using (yes, even spreadsheets)
- Deliver quick turnaround times to keep you ahead of deadlines
Whether you’re a one-person operation or managing dozens of jobs, we help you cut through the clutter. Let us handle the numbers—so you can build with confidence.
Conclusion
Estimating doesn’t have to be a nightmare. With the right software, you can eliminate guesswork, boost profits, and win more jobs. But choosing the right tool? That’s the key. Whether you’re a solo contractor or running a growing team, there’s a tool out there with your name on it.
And if you’re looking for construction estimating help that’s fast, accurate, and human-backed, All Bids Estimates has your back. Let’s build smarter—together.